How to use Her Yes Club to manage your home daycare
When most providers first download Her Yes Club, they’re excited about one thing: filling their available daycare spots. And yes, that’s a huge part of what we do. But Her Yes Club was designed to be so much more than a place to list your availability. It’s an all-in-one tool to help you manage your daycare, stay organized, and keep important family information at your fingertips.
If you’re only using Her Yes Club to advertise openings, you’re missing out on some of the features that can make your day-to-day easier!
This blog explains how to get the most out of your account, and you can download the accompanying set-up guide with screenshot walkthroughs below!
Build a complete profile
Think of your profile as your daycare’s storefront.
Whether you’re welcoming new families or simply keeping your information organized, a complete profile helps parents understand who you are and what makes your daycare special.
Take a few minutes to add:
- Photos of your daycare
- Your daycare details like hours of operation and floor access
- Your credentials and certifications
- Your philosophy and experience
The more complete your profile, the more confident parents will feel when they discover your daycare. Check out this blog post that dives deeper into this and shares tips for a stand-out profile!
Bring your current families into the app
This is the step many providers skip but it’s the one that unlocks the real power of Her Yes Club.
Instead of only using the app for prospective families, you can invite your existing daycare families to join your daycare through the app. Onboarding them is free.
It’s simple. Once parents create an account, you can share your unique daycare link or QR code for them to join your daycare, and they’ll automatically be uploaded into your daycare dashboard.
Once they’re onboarded, you’ll have everything organized in one place.
Bonus: Ask for reviews from your current families! If you already have happy families, ask them to leave you a review! These 5-star ratings and comments appear on your profile and to parents on the app who are searching for care. They can make all the difference for a parent deciding who to contact. Social proof is powerful.
Manage your client list in one place
Once your families have joined your daycare in Her Yes Club, you’ll have a simple, organized view of every child in your care.
Instead of flipping through paperwork or trying to remember each family’s daily rate, you can view and update client information directly within the app.
You can:
- Edit each child’s daily fee
- View all of your enrolled families in one place
- Automatically calculate the total daily fees for families with more than one child
And don’t worry, this information is only visible to you. We know that some families receive legacy pricing, while others who are new may pay a different rate.
It’s a simple way to stay organized, quickly reference client details, and keep your daycare running smoothly—without relying on spreadsheets, sticky notes, or memory.
Keep emergency information at your fingertips
Every daycare provider knows how important it is to have emergency information readily available.
With Her Yes Club, you’ll have quick access to important parent and child information whenever you need it.
No more digging through paper files or wondering where you saved that emergency contact form.
Whether you’re heading outside for a walk or responding to an unexpected situation, you’ll have peace of mind knowing important information is always within reach.
Know exactly who can pick up each child from daycare
Pickup time can get busy.
Instead of second-guessing who is authorized to pick up a child, Her Yes Club keeps each child’s Safe Pickup List available inside the app. These are contacts approved by the parents to pick up their child, and include their name, phone number, relationship to child and even a photo.
It’s a simple feature that helps protect children while giving providers added confidence during pickup.
Even better, you can communicate with parents directly through the in-app chat when questions come up.
Keep parent conversations organized
Keeping daycare conversations organized can be challenging when they’re spread across text messages, Facebook Messenger, emails, and phone calls.
Her Yes Club’s in-app messaging gives you one place to communicate with families connected to your daycare. You can also call a parent directly from the chat in case of an emergency.
It’s an easy way to keep daycare conversations together without switching between multiple apps and platforms.
Fill open spaces faster
Of course, one of Her Yes Club’s most exciting features is helping families find your daycare.
Whenever you have an opening, simply toggle your availability on, enter the details of your space, and your daycare will appear to parents actively searching for care in your area. Forget about being lost in a sea of Facebook posts.
When your spot is filled, simply update your availability. It’s that easy.
Need a hand? Watch our video tutorials.
If you ever have questions while you’re using the app, we’ve got you covered. Simply head to Settings and visit the HYC Academy, where you’ll find step-by-step video tutorials to help you navigate each feature with confidence.
And if you still need a hand, don’t hesitate to reach out. We’re here to help every step of the way.
Your daycare, on one platform
Running a home daycare means wearing a lot of hats.
You’re a business owner, caregiver, communicator, and administrator all at the same time.
Her Yes Club was built to make those responsibilities a little easier by giving you one place to manage your daycare, stay connected with families, and fill future openings.
If you’ve only been using Her Yes Club to advertise your availability, now’s the perfect time to explore everything else the app can do, because managing your daycare should be just as simple as growing it! Not a member of Her Yes Club yet? Download it from the App Store or Google Play Store to get started today.
